Business Mail 101

Instructions for Filling Out PS Form 3602-EZ and 3602-NZ PS Forms

PS Form 3602-EZ is a simplified postage statement designed specifically for small business mailers who are mailing USPS Marketing Mail letters, and flats. To download a print-only version of PS Form 3602-EZ, click on ”Postage Statements” in the left frame of Postal Explorer. If you are a nonprofit mailer, use PS Form 3602-NZ (a form designed specifically for nonprofit mailers). The forms are almost identical, so you can use the instructions below for both the regular and the nonprofit postage statements. Postage statements for other classes of mail, and for more complex USPS Marketing Mail mailings, are also available on the postage statement page. You are required to complete the entire postage statement. If you have additional questions about how to fill out a postage statement, an employee at your local Post Office will help you.

TIP
General Information
Mailer
Mailing
Postage Computation

Remember, with a permit imprint mailing, you print a "postage paid" indicia in the upper right corner of each mailpiece, then pay the total postage amount when you bring the mailing to the Post Office. This area of the postage statement helps you calculate the amount of postage that you will have to pay when you drop off your mailing.

Parts B or E (Second side)
Postage (First side)

Total Adjusted Postage (gray area): Do not write in this area -- it is reserved for use by the Post Office. Sometimes when postal clerks check a mailing that's brought in, they'll find that the mailer's calculations are incorrect. That postage adjustment is recorded in this area.

Certification

This area of the postage statement requires mailers to certify that they have prepared their mail correctly and paid the correct amount of postage. Print and sign your name and be sure to include a phone number. If there are questions about your mailing, someone from the Post Office will call you.

USPS Use Only (grey area)

This gray area is reserved for use by the Post Office. When postal clerks check and verify your mailing, they will record information here.